Kent, OH -- Healthcare Translation Since 2013

Medical Translation That Gets the Details Right.

We translate healthcare documents for hospitals, clinics, pharmaceutical companies, and patients. In 80+ languages. With medical specialists -- not general translators who look up the terminology.

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80+
Language pairs
8,400+
Medical documents
24hr
Express option
11yr
Healthcare focus
Translate Care medical translation
HIPAA
Aware workflow
Healthcare Specializations

Six medical translation
categories. One standard.

All services
Medical Record Translation
Patient records, discharge summaries, lab results, and clinical notes translated for cross-border care and legal proceedings.
from $156.50
Patient Consent & Communication
Informed consent forms, patient education materials, and provider-to-patient correspondence in any language.
from $189.40
Pharmaceutical Documentation
Drug labels, package inserts, clinical trial protocols, and regulatory submission documents requiring field-specific precision.
from $312.80
Medical Device Materials
Device manuals, instructions for use, regulatory filings, and technical documentation for equipment and diagnostics.
from $264.70
Immigration Health Documents
Medical certificates, vaccination records, and health screening reports for visa and immigration applications.
from $128.50
Mental Health & Clinical Resources
Therapy worksheets, clinical assessments, psychoeducation content, and patient-facing mental health materials.
from $223.60
What We Do Differently

Medical translation done
the right way.

Medical specialist assignment

Every project is assigned to a translator with verified background in the relevant medical discipline -- not a general linguist who can technically read the words.

HIPAA-aware workflow

Patient data is handled under our confidentiality protocol. We sign HIPAA Business Associate Agreements for healthcare providers who require them.

Fixed-price quotes, confirmed before work begins

You know the cost before the translator is assigned. No word-count surprises at delivery. Quote locked at submission.

80+
Language pairs
8,400+
Medical documents
24hr
Express option
11yr
Healthcare focus
Case Studies

Healthcare projects
with documented outcomes.

Full portfolio
Healthcare Provider
English to Spanish, Russian, Arabic -- Summit Valley Health Network

Patient consent form translation and ongoing clinical communication program

The Situation

Summit Valley Health Network had a growing non-English-speaking patient population -- primarily Spanish, Russian, and Arabic -- and was using a mix of ad-hoc staff interpreters and online translation tools to handle informed consent forms. Two incidents involving consent documentation had flagged translation accuracy as a risk area in their compliance review.

Our Approach

We audited the existing consent form library (38 documents) and re-translated the complete set across all three language pairs, assigning specialist translators with healthcare background to each pair. A standardized glossary was built for each language pair to ensure consistency across all forms. We set up an ongoing service agreement for new form additions.

The Outcome

All 38 forms retranslated and approved by their legal compliance team within 6 weeks. Ongoing additions now have a 48-hour SLA. No translation-related compliance flags in the 18 months since.

Full case study
38
consent forms retranslated and compliance-approved
Summit Valley Health Network
Life Sciences
English to German, French -- MedInnovate Devices

EU MDR regulatory submission -- full IFU package translation

The Situation

MedInnovate was preparing a EU MDR submission for an electrosurgical device system and needed German and French translations of a 14,000-word Instructions for Use package, including technical specifications, warnings, contraindications, and cleaning procedures. The package had to meet ISO 17664 and IEC 62366 formatting conventions.

Our Approach

We assigned senior technical translators with medical device regulatory experience in both target languages. A regulatory terminology review was conducted before translation began to ensure EU MDR-compliant language for warnings and contraindication sections. Formatting was matched to the source document specification.

The Outcome

Regulatory submission accepted at first review. No linguistic queries raised by the notified body. The IFU translation was specifically noted as clean in the review documentation.

Full case study
14k
words in regulatory IFU package, accepted first submission
MedInnovate Devices
How It Works

Six steps from submission
to delivered document.

Every project goes through the same sequence. You know what happens at each stage before we begin.

01
Submit

Send your document or describe the project. We confirm document type, language pair, and whether it falls in a specialized medical category.

02
Quote

Fixed-price quote confirmed within 2 hours of submission (during business hours). Word count verified, price locked, timeline confirmed.

03
Assign

Matched to a translator with background in the specific medical discipline. Pharmacology docs go to pharmacology specialists. Psychiatry to mental health translators.

04
Translate

First draft produced by the assigned translator working from your document and any terminology guides you provide. Midpoint check for large projects.

05
Review

Medical proofreader reviews the output against the source for accuracy, terminology consistency, and completeness.

06
Deliver

Final files delivered to your email. Certified translations include signed accuracy statement. All standard formats supported.

Full process detail
Client Feedback

What healthcare
organizations say.

EN to ES/RU/AR

"We send all our patient consent translations through Translate Care. The accuracy on medical terminology is noticeably better than what we had before. Our legal team stopped flagging translation quality issues in consent forms after we switched."

Diane W.
Patient Services Director, Regional Medical Group
EN to DE/FR

"Our regulatory submissions needed German and French translations of the full IFU package. They delivered on time, the terminology was accurate to ISO standards, and the formatting came back ready to include in the submission package without additional work."

Marcus H.
Regulatory Affairs Manager, MedInnovate Devices
IT to EN

"I needed immigration health documents translated quickly for a visa application. Everything was USCIS-acceptable on first submission. The process was explained clearly from the start."

Rosaria T.
Individual Client, Chicago IL
Pricing

Three packages.
Fixed quotes.

From $167.40 for single records to $1,124.50 for institutional volume. All include a medical specialist and proofreader.

See All Pricing Build Package
Essential
Up to 500 words
Up to 500 words translated
1 language pair
7-business-day delivery
1 revision round
$167.40
Single records and small document sets
Choose Essential
Most Popular
Clinical
Up to 2,500 words
Up to 2,500 words translated
1 language pair
5-business-day delivery
2 revision rounds
$448.90
Full record sets and medium-volume projects
Choose Clinical
Enterprise
Up to 10,000 words
Up to 10,000 words translated
Multiple language pairs
Priority 3-day delivery
Unlimited revision rounds
$1,124.50
Institutions and ongoing healthcare volume
Choose Enterprise
FAQ

Common questions
before a project starts.

All questions

Medical translation requires the translator to understand the subject they are translating, not just the language. A clinical trial protocol contains statistical methodology, inclusion criteria, endpoint definitions, and regulatory framework language -- none of which can be accurately translated by a general linguist consulting a medical dictionary. We assign translators with verifiable background in the relevant medical discipline.

Yes. All translators working on patient-identified documents are briefed on HIPAA requirements and sign confidentiality agreements specific to healthcare data. For healthcare providers, we sign a Business Associate Agreement (BAA) before any patient-identified documents are shared. The HIPAA BAA is available as an add-on or included in the Enterprise package.

Our packages are priced by word count, with the price locked after we confirm the count from your source document. You know the exact cost before any translator is assigned. For ongoing healthcare clients, we can set up a volume rate arrangement that locks your price across recurring projects.

Yes. Certified translations -- including a signed translator certification statement -- are available for all document types. Apostille preparation assistance is available as an add-on for documents requiring authentication for use in foreign jurisdictions.

Standard delivery: Essential (up to 500 words): 7 business days; Clinical (up to 2,500 words): 5 business days; Enterprise (up to 10,000 words): 3 business days priority. Express 24-hour delivery is available as a paid add-on for projects up to 2,500 words.

We accept Word, PDF, Excel, PowerPoint, HTML, XML, plain text, and most EHR export formats. We deliver in the same format as submitted by default. DTP formatting (preserving original layout for complex medical documents) is available as an add-on.

Start a Project

Healthcare translation
that gets it right.

Tell us your document type, language pair, and when you need it. Fixed quote within two hours during business hours.

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"Accuracy in medical translation is not optional."
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